Panda free antivirus for mac. How To Make Mailing Labels From A Spreadsheet Using Open Office or Libre Office How To Make Mailing Labels From A Spreadsheet Using Open/Libre Office Jim Avera (jim.avera [at] gmail.com) Last updated Tue Jan 16 20: Let's get this out of the way right now: The procedure is horrible for non-technical users. With Open/Libre Office you get fabulously more than you pay for, but that does not include a specialized application for printing labels from a mailing list. Instead, a combination of low-level features give us what we need. The Word document is now connected to the Table in Excel. Adding the Address Block and Previewing Envelopes. Next you can insert the address block into your envelope and preview the results. On the Mailings tab click on the Address Block command to add an address block; Position the address block where you want it on the envelope by adding carriage returns, center alignment, etc. You can use an Excel workbook as your Word 2011 mail merge data source in Office 2011 for Mac. Get ready by preparing an Excel workbook with a data range or table that’s set up as a mailing list and a new, blank document in Word. To make labels from Excel or another database, take []. First, Upgrade Libre Office to 4.x if necessary Earlier versions of Libre Office had bugs which positioned labels incorrectly. In Libre Office, do Help->About to see which version you have. On Windows or Mac, download Libre Office 4.x. Recent Linux distributions come with Libre Office 4.x. On an older Ubuntu 12.04 you can use a special repository like this: sudo apt-get remove 'libreoffice*' sudo add-apt-repository ppa:libreoffice/ppa # once only sudo apt-get update sudo apt-get install libreoffice Can I use Apache Open Office? These instructions were tested with OO 3.4.1, but the page size defaulted incorrectly (set it manually to A4 or Letter etc. At Format->Page, Page tab). Be sure to select 'Synchronize contents' when creating the mail-merge file, and insert the 'next record' token at the end of the label (these things are explained below). Overview of the Mail-Merge Procedure • Create a spreadsheet with your mailing list (name, address, etc.) • Create a dummy database to interface the spreadsheet to the mail-merge machinery. • Create a mail-merge document containing a grid of labels. • Edit the mail-merge doc to format labels using db field references. • Process the mail-merge doc to generate another text document with plugged-in values from the spreadsheet. • Print the last-mentioned document onto labels. How-to in Detail • Put your data in a spreadsheet with column titles in the first row (e.g. 'Name', 'Address'.) We will use the file name 'mailinglist' as an example. Any supported file type is okay (.ods,.xls etc.) • Create a dummy database which interfaces the spreadsheet to the label generator: The 'mail-merge' machinery only works with data from a database; it can not read a spreadsheet directly. You must manually create a separate 'database' file to serve as a conduit. This 'database' won't contain any data, but will obtain data from the spreadsheet when needed: • Be sure the spreadsheet has been saved ( File->Save or Control-S ). • Start Open/Libre Office if no document is open. Then: File->New Database • Click 'Connect to an existing database' • Select 'Spreadsheet' in the drop-down menu. • Click Next>> • Browse to your mailing-list spreadsheet. Click Finish>> • Check 'Yes, register the database for me'. ![]() Un-check 'Open the database for editing'. Click Finish • Again browse to the folder containing the spreadsheet and choose a name for the database (.odb) file. You can use a related name such 'mailinglist_db', but using a very short name makes it less cumbersome to edit the label layout later. We will use 'db' in this example. • Create a mail-merge text doc containing labels. A special procedure creates a grid of similar labels: • Start Open/Libre Office if no document is open. Then: File->New Labels • On the Options tab, select 'Synchronize contents'. • On the Labels tab: Select the label brand/category in the 'Brand' menu (most people in the U.S. Will use 'Avery Letter Size'), and a specific product number in the 'Type' menu. You can also specify raw dimensions on the Format tab. • In the 'Database' drop-down menu, select the database you just created. In the 'Table' menu, select 'Sheet 1' (or the appropriate sheet). ![]() • Do not enter label fields now, but wait until after the document is fully created (this avoids a problem with line-breaks which interferes with suppressing empty lines). But if db fields already appear, just leave them as-is. • Click New Document to create the label mail-merge document. • Save the new document ( File->Save As or Shift-Control-S). Once again browse to the folder containing the spreadsheet and choose a related name, for example 'mailinglist_mmerge' (it will be an.odt file). 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